Administrative specialistВакансия в архиве

Уровень зарплаты
з/п не указана
Требуемый опыт работы:
1–3 года

Administrative specialist (Maternity position)


1. Administrative functions

  • Handling incoming calls, visitors greeting, driver's work coordination;
  • Courier, post office, delivery arrangements; sorting and distributing incoming post;
  • Order stationary, water, furniture and other goods for office needs;
  • Purchase Orders preparation for weekly payments and assistance to accounting department in requesting and receiving the necessary financial docs;
  • Interacting with the cleaning service, the administration of the business centre, and other third-party organizations for maintaining proper office function and keeping the office in perfect order;
  • Collaboration with vendors (conducting new Agreements and prolongation of the existing ones including the process of tender and internal approval process);
  • Assistance to General Director (expat) upon request or demand (preparing migration docs; work permit and visa prolongation; handling rental issues, not frequent families requests, providing translation support, transportation arrangements);
  • Liaising with colleagues and external contacts to book travel and accommodation, assist with Visa, etc.;
  • Interacting with service organizations and suppliers for various office needs, improve office environment by making it more comfortable for colleagues;
  • Conducting business correspondence in English with colleagues from different departments on various issues; preparing necessary reports upon demand.

2. HR functions:

  • Communication with Head Office on HR questions (providing necessary data upon request; participation in regular HR meetings, working with company HR and trainings platforms as an Admin);
  • HR documentation (to maintain HR documentation and payroll process, (hiring & firing process, orders, timesheets, vacations and etc...)
  • Labour protection (documentation and training)
  • Performing new staff adaptation procedures, providing support to newcomers;
  • Making organizational announcements for employees; updating and distributing company documents templates and policies;
  • Organizing and coordinating business meetings, corporate events;

3. Other functions:

  • Communication with Help Desk for IT support and PC/equipment orders;
  • Working on company project for web site modernization and improvement being a Key user and responsible person for Russian web page;


  • Previous relevant work experience;
  • High education;
  • Fluent written and oral English;
  • 1C ZUP – user in HR part.
  • Good knowledge of MS Office software;
  • Pleasing Personality;
  • Good communication and strong interpersonal skills including excellent telephone manner;
  • Attention to details;
  • Ability to handle with multitasking and being self-organized;
  • Team orientation.

Work conditions:

  • Maternity position! Employment in line with Russian Labor Law;
  • The level of remuneration will be discussed individually;
  • Good career experience in international company;
  • Friendly environment;
  • Voluntary Medical and Accidental insurance;
  • Meal allowance;
  • Corporate SIM-card;
  • Comfortable office in Moscow Business Center "Moscow City".

Тип занятости

Полная занятость, полный день


Международная, Москва, Тестовская улица, 10
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Вакансия в архиве